Planning a Fund Raising Event

August 23, 2014 by  
Filed under Fundraising Information

Planning a fund raising event can be an overwhelming task to carry out, but if you have the will to do it, everything is possible. You also have to know that fund raising is a win-win situation, because people generally like to take part in any activities that involve helping worthy individuals or causes that will benefit from those efforts.

You can name a lot of reasons to raise money and there are as many fund raising ideas available for you to choose from. But, selecting the best idea alone takes careful planning, which means half as daunting as planning a fund raising event can be. However, if you have to follow certain steps during the organization of this event, you might get away with it with a successful result.

There are several steps that you can take in planning a fund raising event, by which you can simply perform such as:

Pick a worthy cause – you should first know who you want to help. Of course, you have to contact the organization you are planning to raise money for to make sure they are willing to accept your donation and see if they can help out with your plan.

Set a time frame – in planning a fund raising event, set a time frame from planning up to the big day and stick to it.

Look for a place to hold the event – looking for a venue for your fund raising event takes few consideration such as you have to consider the possible number of people to come, the types of activities, etc… and see the location first to make sure the place can accommodate the event.

Organize your fund raising team – no matter how much you want to get the things done, face it that a few extra hands will definitely help. You can’t be superman, you know? You can ask your family members, friends, or anybody who wants to volunteer to help run the event. This is also another way of knowing other people.

Promote and advertise – if you want your fund raising event to be swarming with supporters, you might as well make plenty of flyers and distribute or post them in your community, make announcement at church and schools. You can also have your upcoming fund raising event announced on a local radio station. This is one of the things you shouldn’t miss in planning a fund raising event; the most people know about the event, the more people will come, and the greater you sales resulting to a bigger profit.

Prepare for the big day – it is best if you can gather as many volunteers as possible to help you out throughout the event. It’s going to be hard if you fell short of man power. Also, make sure that each member of the team knows everything about the areas as to the areas they are assigned to, to avoid misunderstanding and confusion.

Planning a fund raising event after all is not as difficult as you thought it was if you follow careful planning steps. This will allow you to have time to organize everything.

How to Plan Fund Raising Events

August 23, 2014 by  
Filed under Fundraising Information

Fund raising events are really a win-win situation, the public likes getting involved in activities that help others and worth causes or individuals benefit from the effort. There are loads of reasons to raise money just as there are as many types of fund raisers as well. Fund raising requires careful organizing and how to plan fund raising events are actually not that easy. However, with a clear plan, everything else including the money will follow.

There are certain steps and key elements on how to plan fund raising events, and they should carefully be followed for it to be successful. Here is a guide on how to plan fund raising events:

Define the Cause

The very first step on how to plan fund raising events is to make clear the goals and decide who will get the money for the raise. Narrowing your cause to specific individuals or organization that you want the raised funds to be given to is very important. Take for instance, raising funds for breast cancer, narrow the cause to raise money for breast cancer research in a certain area or specific region of the country or for terminally ill breast cancer victims’ families.

Decide on the Type of Fund Raiser whether it will be a low-key event such as a car wash, pancake breakfast, or a bake sale, or a large-scale vent such as casino night or run/walk, or auction which will need more planning, time and effort, sometimes even money. The easiest and cheap way may be through letter campaigns and letters requesting donations that can be sent to families, friends, and anyone you know.

Get Help by calling for volunteers and for any talents that they may have, donations gifts in-kind or important connections. Delegating the task carefully is essential, and creating committees and subcommittees for other responsibilities and meeting with them to monitor progress is needed as well.

Get a Spokesperson or Choose an Honoree who is connected with your organization and cause to represent the fund raising cause will add am element of glamour and urgency for the cause.

Set a Date far enough in advance with enough time to prepare and make sure it does not conflict with local or national events.

Set a Budget that will keep the operational costs at the least to make a profit. Consider all details for expenses and set the expenses per person, then the ticket price.

Get Seed Money by asking from businesses, stores, corporations for help in certain aspects of the event in exchange for a listing in the ad or program. Provide every donor with letter the presents the nature of the gift, cash value, and tax deductible information.

Choosing a Venue is an important step on how to plan fund raising events because it is where the big event happens, check out every suitable venue for your fund raising event and be ready to put down a deposit.

Know the Legalities and your financial liability as some charity fund-raisers are subject to taxes.

Create Invitations and Print a Program is to list everyone you wan to be present on the event and offering them a booklet that will provide an opportunity to sell ads and thank sponsors.

Follow up after the Event includes thank you letters and adding new contacts to the organization’s mailing list. Calculating the gross income and doing postmortem with the committee.